Tips for Printing Name Tags for Conferences
Conference planners have many tasks to accomplish at one time. You have to ensure the venue is ready, the caterers are sorted, and that the guests have a good time and feel comfortable with one another. Name tags are a great way to help people break the ice in a room full of strangers.
Networking and establishing new contacts are other benefits of using name tags (one of the most important things to consider for your conference printing). People are much more forthcoming to mingle with others, if they don’t have to ask them for their names and introduce themselves. Name tags also make it easier for visitors at the conference to find industry experts and speakers that they want to talk to.
There are some basic rules when printing name tags that will make it a handy tool at any conference:
- Double check details: Don’t frustrate or embarrass your visitors by letting spelling mistakes slip in. Use an electronic database to print out the names of the visitors on the name tags. Double check the spelling of the names, before you send the list of names to company who is handling your conference printing.
- Organize name tags: A receptionist should attend to the visitors when they first enter the conference facility. At her table, name tags have to be organised for her to help visitors sufficiently and quickly. This can be done by either separating the name tags in workable categories or arranging it alphabetically.
- Insert logo of event or sponsors: Event centres often host multiple seminars at the same time. Add a logo of the event on your name tags to eliminate confusion among your visitors. A clear logo will also provide branding opportunities for your sponsors and the event itself.
- Visibility: Print your name tags in high contrasting colours, preferably a dark text on a light background. Black and bold letters will suffice on a white background. Make sure the writing is big enough for visitors to read from a distance without straining their eyes. Opt for basic, easy to read fonts instead of fancy, hard to read fonts because you don’t want your guests straining to read the name tags.
A professional printing service can print name tags for you, giving you time to attend to other tasks. Contact Minuteman Press in Montague Gardens for all of your conference printing needs. We offer professional and reliable service!