As a conference or event planner, you will need to Print a specific set of items for each event. Besides name tags, agendas, Menus and Posters, you should consider printing Booklets. You can use this booklet to include names and details of the speakers (or even to promote the sponsors of the conference).
These are some of the things you should keep in mind when printing conference booklets:
- Design: The booklet should be designed in such a way that it is easy for the user to navigate through. The amount of pages to be printed needs to be considered as well. You can either print a thick booklet outlining extensive information on the event, or print a thinner booklet that only lists specific information about the speakers at the conference with their contact details. The size of the booklet will also influence the design of the final product. This will all depend on what the budget is. If you have a relatively generous budget, you can go for full colour printing, designed by a professional with graphics and photos. But if your budget is tight, stick to black and white printing but keep the graphics to a minimum and rather opt for a thinner booklet.
- Information: Information plays a central role in hosting a conference. Make sure that your booklet has at least all the relevant information of the speakers in it. From there on you can refer the user to websites and other sources that will add to their knowledge of the topics discussed. Make sure that all the information you give out in the booklet is correct. Double check e-mail addresses, contact details and names of the speakers and other important people.
Designing and printing such a booklet will be a time intensive exercise as you need to get all the information for each topic before you write, design and print the booklet. Make sure that you start early on this, as you don’t want to get caught running out of time and rushing this project.
Minuteman Press in Lynnwood can take care of all your conference printing under one roof. Contact us to help you with your next event!